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Driver Qualification Files

All Cornell faculty, staff and students requesting to drive University-owned vehicles are required to register in Agile Fleet Commander, this includes Fleet vehicles leased to departments and department-owned vehicles. All drivers of a CMV must complete a driver qualification file prior to driving. The following documents are required to be included in the file for the duration of employment and for 3 years after departure.

Initial driver abstract from Dept. of Motor Vehicles (EHS or KELMAR will complete)

Annual driver abstract from Department of Motor Vehicles (KELMAR will complete)

Copy of valid Driver’s License

  •  Must be 21 years of age to drive Class A and CMV outside NYS

Copy of valid Medical Examination Certificate (DOT Physical)

  • Not required for intrastate (NYS only) drivers who received their initial CDL before 9/9/1999
    • Must have an A3 (med cert exempt) and K (intrastate only) restriction on license
    • Cannot be transporting 16 passengers or more
    • Cannot be transporting hazardous materials requiring placards
  • Not required for intrastate (NYS only) drivers who received their initial driver’s license before 1/1/2004
    • Cannot have a CDL
    • Cannot be transporting 16 passengers or more
    • Cannot be transporting hazardous materials requiring placards