Regulatory Forms

Required: Record controlled substances at a new storage location (including changes of address) immediately upon receipt of a DEA registration number.

• Done prior to purchasing controlled substances
• Indicate "zero inventory" for your initial log

Inventory Records:

Initial Inventory

Required: Receipt records for purchases of Controlled Substances from DEA Registered distributors

​Inventory Records:

Receipt Record Log

Required: List of all controlled substances currently stored at the DEA registered location

• Perform every two years after initial inventory
• Store with inventory records

Inventory Records:

DEA Biennial Inventory

N/A

Required: Summarize the usage of a controlled substance from the time of acquisition to the end of use

• Includes disposal, expired, loss or damaged substances
• Used in conjunction with Disposal Log
• Used in conjunction with Dilution Log records

​Inventory Records:

Usage Log

Required: Documents the usage details for a controlled substance that has been withdrawn from original container and mixed with a solution to dilute the concentration

Inventory Records:

Dilution Log

Required: Used when a controlled substance has expired, is no longer usable or no longer needed

​Inventory Records:

Disposal Log

Optional: Lists the controlled substances stored at a registered location upon the closing of the DEA registration

​Inventory Records:

Closing Inventory

Required: List of each person allowed to handle controlled substances for research use as a Senior Authorized User or Authorized User

Security Records:

Authorized Personnel Log

N/A

Optional: Used when transporting controlled substances outside of the registration address for same day travel.

• Acts as chain of custody

Security Records:

Transportation Log

Transportation Log Examples:

Substance spent at location

Substance returned to original location

Required: Forms given by NYSDOH or DEA following formal site inspection / audit

Inspection Records:

DOH/DEA Inspection Records

N/A