Based on the 2020 Fire Code of New York State and the 2020 Building Code of New York State, tents greater than 400 square feet cannot be erected without a permit and approval from the fire code official.
- A permit is not needed if the Tent is OPEN ON ALL SIDES and meets ALL of the following
- The tent has a square footage of 700 square feet or less
- Multiple tents without fire breaks have an aggregate square footage 700 square feet or less
- Has a minimum clearance of 12 feet to all structures and other tents
For tents requiring a permit, 20 feet clearance from all structures (buildings, other tents,) parked vehicles or internal combustion engines, and Lot Lines must be maintained.
Tents greater than 15,000 square feet shall have a minimum of 50 feet clearance from all other tents and structures.
When applying for a permit, applicants must file a permit request with the appropriate Authority Having Jurisdiction (AHJ) three (3) weeks in advance of the tent installation. Have all the information requested when applying. For City of Ithaca permits, you must attend a permit meeting on Tuesday afternoon at Humphreys Service Building. Contact Paula Slocum at email@example.com to get on the city permit meeting agenda.
- City of Ithaca – Building Department – 607-274-6508
- Town of Ithaca – Building & Code Enforcement – 607-273-1783
- Village of Cayuga Heights – Code Enforcement Department – 607-257-5536
- State Campus Properties and Buildings – Ralph D’Amato firstname.lastname@example.org 607-254-5536
The application varies by AHJ but typically must include:
- Detailed site plan
- Detailed floor plan showing means of egress, seating capacity, seating arrangement, equipment setup, exit signs, and location of fire extinguishers.
- Detailed plan showing location and type of electrical, cooking and heat producing equipment
- Flame resistance treatment certification from an approved testing laboratory
- Tent structural analysis
- Applicable fee payable to AHJ
- Contact information of Tent Vendor
Other Items to Consider when using Tents
- must be located and identified
- Adequately roped, braced and anchored to withstand weather
Tents used for Cooking
- Minimum separation of 20 feet from other tents/structures
- Public is not allowed inside tents used for cooking
Food Warming in Tents
- Food can be kept warm using sterno with the appropriate chaffing dishes inside tents used by the public
LP Gas and Other Fuels
(In the City of Ithaca a propane use permit is required. Obtain one from the Ithaca Fire Department)
- Cylinders must not be inside a tent
- Position cylinders outside with safety valves pointing away from the tent
- Flammable and combustible liquids are not allowed in tents used by the public
- Heating units used inside tents must be approved for such use by the tent manufacturer – 2 feet from tent walls and not within 10 feet of any exit
All event safety guidelines apply to events held in tents. Go to the Event Management Web Page to view Event Safety Documents.
- Do not use fire, candles and other open flame devices inside tents.
- “No Smoking” signs must be posted in the tent.
- Fire apparatus access roads in accordance with IFC 503. The University Fire Marshal's Office will provide guidance to meet the requirements of Fire Department Access Roads.
- Fire extinguisher(s) are the Tent Vendor’s responsibility.
- The appropriate code enforcement agency has the right to inspect your setup and enforce all applicable codes and regulations
Seating, Occupancy and Exits
- Seating and occupancy plan is required
- Exits required and Exit signs posted. Exit signs to be internally or externally illuminated per NFPA 70 for tents occupied by 50 or more persons. Paper signs are not acceptable.
- Safe path to public way
Other Safety Concerns
- Hay and sawdust shall not be used under tents. (Exceptions: Daily care of animals)
- Decorations – minimal use and non-combustible or flame retardant
- Where side walls are in use – 3 feet clearance from interior set up
- Extinguishers in place and visible
|Occupant Load||Minimum Number of Means of Egress||Tent: Minimum Width of Each means of Egress (inches)||Membrane Structure: Minimum Width of Each Means of Egress (inches)|
|10 to 199||2||72||36|
|200 to 499||3||72||72|
|500 to 999||4||96||72|
|1,000 to 1,199||5||120||96|
|2,000 to 2,299||6||120||96|
|Tent size||Sq. Footage||Est. Net Sq. Footage w/Sides||Est. Max Occupancy with Sides||Est. Max Occupancy without Sides|
|Standing||Chairs Only||Tables & Chairs||Standing||Chairs Only||Tables & Chairs|
|20 X 20||400||160||32||22||10||80||57||26|
|20 X 30||600||300||60||42||20||120||85||40|
|20 X 40||800||440||88||62||29||160||114||53|
|20 X 60||1,200||720||144||102||48||240||171||80|
|20 X 80||1,600||1,000||200||142||66||320||228||106|
|20 X 100||2,000||1,280||256||160||85||400||250||133|
|30 X 30||900||540||108||77||36||180||128||60|
|30 X 40||1,200||780||156||111||52||240||171||80|
|30 X 60||1,800||1,260||252||180||84||360||257||120|
|40 X 40||1,600||1,120||224||160||75||320||228||106|
|40 X 60||2,400||1,800||360||257||120||360||257||120|
|40 X 80||3,200||2,480||496||354||165||640||457||213|
|40 X 100||4,000||3,160||632||451||210||800||571||266|
|60 X 60||3,600||2,880||576||411||192||720||514||240|
|60 X 80||4,800||3,960||792||565||264||960||685||320|
|60 X 100||6,000||5,160||1,032||737||344||1,200||857||400|
|80 X 80||6,400||5,440||1,080||777||362||1,280||914||426|
|80 X 100||8,000||6,920||1,384||988||461||1,600||1,143||533|
|100 X 100||10,000||8,800||1,760||1,257||586||2,000||1,428||666|
NOTE: These are only estimates, the final maximum occupancy will be based on the set up within the tents. Deductions from the available square footage taken for: Egress Aisles (Larger Events); Stages; Bar area (if inside the Dining Tent); Buffet Setup. It is required that all proposed set ups for tented events be approved by the Fire Marshal's Office.