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4.20 Research Area Space Registration Using HASP

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All research spaces are required to be registered with the Department of Environmental Health and Safety (EHS) using the online Hazard Assessment Signage Program (HASP). While Facilities Services Space Inventory accounts for room function and type, Research Area Space Registration accounts for hazards present in rooms to facilitate regulatory compliance, identify training requirements, communicate hazards, and improve emergency response.

Research areas must be reviewed and registered on an annual basis, when roster or hazard information changes and upon notification by EHS. The registration process consists of using the online HASP tool and entering contact information, hazards present in the room, risk levels of hazards, access limitations, warning messages, and emergency response information. The entire process of completing HASP for one room should only take a few minutes for each room. Once a research area has been initially entered into the system, annual updates can be completed in less time. Only certain research area rooms types are required to be registered. The list of space inventory room types of interest that will be required to complete annual Research Space Registration using the online HASP tool can be found on the Research Area Space Registration webpage.

The following outlines responsibilities for implementation of Research Area Space Registration using HASP:

The Department of Environmental Health and Safety is responsible for:

  • Providing information and assistance with the HASP system.
  • Granting access to the users for their locations within the HASP system.
  • Providing guidance and assistance on the identification of hazard types.
  • Providing information, training, notifications, reports, and updates from the information provided.

Deans and Department Chairpersons are responsible for:

  • Ensuring that research areas within their departments and units are registered in a timely manner upon notification by EHS and updated annually.

Principal Investigators and Research Area Supervisors are responsible for:

  • Registering (or designating someone to register) their research areas using HASP in a timely manner upon notification by EHS.
  • Updating their Research Area Space Registration using HASP when any new hazards or significant change of existing hazards occurs.
  • Updating their Research Area Space Registration annually in a timely manner upon notification by EHS.

EHS will work with Department Safety Representatives (DSRs) and Building Coordinators to facilitate the implementation of Research Area Space Registration. Before getting started, persons completing the registration process (DSRs, Building Coordinators, Principal Investigators, research staff, or other college and department designated personnel) will first need to be given authorization to the HASP system for their organization, building, department, and/or specific rooms. To obtain authorization for specific areas, please contact askEHS@cornell.edu. For more information on using the online HASP tool and how to get started with the program, see the online training program for using HASP.

It is the responsibility of the Principal Investigator and individual supervisors to ensure research areas under their supervision have been registered using the online HASP program.
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